Administrative Coordinator
Job Description
Position Number:
120280Title:
CoordinatorFunctional Title:
Administrative CoordinatorCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.0Unit:
PRES-Office of Civil Rights & Sexual MisconductCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Administrative Coordinator (Coordinator) position in the Office of Civil Rights and Sexual Misconduct (OCRSM) provides executive level administrative support to the Director and Title IX Coordinator (Director) and assists with business office operations in a busy university environment. This position handles sensitive information in the strictest of confidence and with appropriate discretion and tact.
The Coordinator provides executive-level support to the Director, including, but not limited to the following: independently drafting legal communications related to the hearing and appeals processes; coordinating logistics and sending legal notices for sexual misconduct hearings; organizing and assisting the Director with special projects; managing and maintaining the Director’s calendar; scheduling individual and group meetings; coordinating details and preparing materials for meetings; gathering documentation for legal and Public Information Act (PIA) requests; reviewing and responding to background check requests; and managing travel arrangements and reimbursements.
The Coordinator is also responsible for answering the main office telephone line and greeting all faculty/staff, students, and visitors for the office. This position requires the utmost discretion and sensitivity when interacting with the campus community and others who engage with the OCRSM. The Coordinator responds independently to the general inquiries when appropriate and makes instant and accurate judgments in forwarding inquiries and requests to the OCRSM staff or other departments within the university.
This position is also responsible for assisting the OCRSM staff with travel; managing documentation for all OCRSM staff compliance and professional development trainings for auditing/reporting purposes; onboarding and offboarding new staff; assisting with catering and room rentals hosted by the Director; managing documentation in the office case and document management software (eg Box and Maxient) ; and assisting the Intake Coordinator with data entry, outreach, and documentation, when needed. The Coordinator must be able to maintain the office website, including but not limited to adding and removing special event information provided by the Director and OCRSM staff.
Benefits Summary
Top Benefits and Perks:Minimum Qualifications:
Education and Experience:
Bachelor’s Degree or equivalent combination of education, training, and experience is required:
Bachelor’s Degree or equivalent combination of education, training, and experience is required:
- With a degree: minimum of two (2) years of relevant work experience in a professional area.
- Without a degree: minimum of six (6) years of relevant work experience in a professional area.
Knowledge, Skills, and Abilities:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to work with a team and communicate effectively, accurately, and concisely- both orally and in writing. Attention to detail and ability to proofread, draft, and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, presentation programs, Internet, email, calendaring software, and case/data management systems.
- Ability to understand and follow oral and written instructions and University policies.
- Ability to interact effectively with internal and external parties in a courteous, professional, discrete, and efficient manner.
- Ability to plan, organize, and prioritize tasks, meet deadlines, and independently execute multiple and continuing assignments with general instructions.
Preferences:
Preferences:
- Bachelor’s degree.
- Experience in a legal or higher education setting.
- Training or experience working with civil rights matters, including sexual misconduct.
- Fluency in Spanish.
- Experience with Maxient or case management software.
Job Risks
Not Applicable to This PositionPhysical Demands
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Posting Date:
04/25/2024Open Until Filled
YesBest Consideration Date
05/10/2024Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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