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Assistant to Dean, School of Music (Job Id: 38513)
University of Louisville in Louisville, Kentucky
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Date Posted December 07, 2019
Executive-Dean-Liberal Arts
Employment Type Fulltime
Application Deadline Open until filled

Job ID: 38513

Location: School of Music

Minimum Qualifications

Bachelor's degree in Business or related field and four years of responsible Administrative Office Experience. Additional experience may be used on a one-to-one basis to offset the educational requirements. The university offers market competitive salary and benefits.  Grade EF. Salary Minimum $47,476

Preferred Qualifications

  • Background in Music

  • Experience with financial reporting software; PeopleSoft

  • Proficiency in Excel, University Reports, and Onbase

  • Effective oral, written and interpersonal communication skills

  • Attention to detail and accuracy

  • Ability to analyze and consolidate metrics to present in clear and concise manner.

Position Description

Job Summary

Manage administrative needs for the School of Music's Dean and Administrative leadership team.

Essential Duties and Responsibilities

  • Manage the time and plan the calendar for the Dean and administrative team.  Facilitate interactions of the Dean with unit, campus and community members. 

  •  Manage office needs including planning and execution of events, ordering supplies, preparing part-time lecturer appointment letters, preparing faculty load letters and other correspondence related to needs within the Dean's suite.

  • Manage student workers at the front desk includes managing workload and assignment of duties; hiring and training new students each year.

  • Manage and coordinate faculty tenure, promotion, retention, and post-tenure review processes.

  • Assist with short-term projects and special assignments and other duties as assigned.  Prepare and analyze monthly financial reports as assigned.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at or 502.852.6258.

How To Apply -Staff Positions

To apply for this position, follow the "Online App. Form" link below and then click on the "Apply Now". You must answer all required fields and submit your application by clicking the "Submit" button.  Detailed instructions are available at in the "My Career Tools" section.  Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.


Only ONE attachment can be uploaded per application. If you wish to include a cover letter or other documents, please combine them as one document with your resume/cv, save the document with a simple short title that contains only letters, spaces, or numbers, and then upload. 

Computers are available for application submission at the Human Resources Department located at 1980 Arthur Street - Louisville, Kentucky 40208. For more information, please contact us by email at or by phone 502-852-6258.

If you require assistance or accommodation with our online application process, you may schedule an appointment at (502) 852-6258 with Employment Services at the Human Resources office located at 1980 Arthur Street, Louisville, KY 40208.

*Please mention to employers when applying for this job*
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